These should be submitted in CampusGroups when booking the space and creating the event request. They can also be put directly into EMS if you are in contact with the Events Team.
All events, both on and off-campus need to be submitted and marketed on CampusGroups
If your event will sell tickets, all ticket sales must also be done through CampusGroups.
Note: There is a 3% credit card transaction fee for all purchases collected by CampusGroups.
SOM Facilities must be used for any events at SOM or other Yale space. This includes:
SOM buildings are open Monday through Friday from 7:30 a.m. to 5:00 p.m. when classes are in session. SOM students, faculty, and staff may gain access with their Yale IDs at other times.
For events involving non-SOM individual, a member of the hosting group must be preset to welcome guests to Evans Hall. Those who do not have a Yale affiliation are required to complete the vaccine attestation before they are permitted to attend SOM programming.
Event organizers should provide guidance to event participants regarding parking options prior to the event.
If you need to pay for parking for a guest speaker at Evans Hall garage, email SOMEvents@yale.edu with the following information:
Please note: C&F does not cover parking fees for guest speakers, so the funds for parking will have to come from the Club's External Account. If you need this COA, please contact SOM Clubs for the information.
The loading dock must be used for all event deliveries to Evans Hall. No deliveries are permitted through the traffic circle in front of the building. Clients are required to notify the SOM Events Office of any expected deliveries. Deliveries cannot be supported on Sundays.
For catering drop off orders, all deliveries should be made to the loading dock. SOM Facilities has carts available for transporting materials and they can be found at the dock.
There is not storage available in Evans Hall. Items for an event cannot be stored in the building outside of the event time. Please contact SOMEvents if you have any questions or concerns about your event materials.
SOM Events can provide sign stanchions for events and hosting groups are responsible for the creating and printing of their own signs. They should be 11x17 and include the following information:
Other notes:
Technician at the beginning of your event to assist with microphone, video, and screen setup.
Some Club events require only an audio recording, specifically when creating podcasts or sound bites.
High-profile speaker connecting in to your event via Zoom or Skype? Media services can assist! (Only for in-person classroom events.)
For major or specific recording for your Club events, you can also request to use the broadcast studio. Additional costs incl.
As part of the Office of General Counsel at Yale, screening rights are required to show films and live events. This includes streaming services (Hulu, Netflix, Amazon) and TV broadcasters (except for news channels currently offered in Student Lounge). Written permission from the film or show's producer must be provided to both AASL and SOM Events when completing the CampusGroups event request form. No room bookings will be confirmed until this approval is provided.
There are a variety of options for screening that do not require viewing rights:
