Scheduling a Date & Space for your Event

Only clubs can reserve space in Evans Hall, and can do so through the CampusGroups "Create Event" tool.

Scheduling a Date

Calendars & Finding a Date

Use the below calendars to see what's happening at SOM, as well as the CampusGroups calendar of events.

CampusGroups Main Events Calendar

Planning Events on Religious Holidays

In general, fasting or work restrictions as well as special worship obligations impact whether our community can participate in events that take place on their religious holy day(s). Please keep in mind that some holy days require additional time for preparation before the actual observance. It is important to keep this in mind and to avoid these dates when planning your upcoming event. Please refer to the events policy on religious holidays below for further guidance:

University Calendar

If the University is closed, no events are permitted in Evans Hall, regardless of the holiday.

Check the University Calendar on Yale University's website.

High holidays and holy days

Student events at SOM follow the Chaplain’s office policy of not allowing major events (an event with significant impact on space usage, a high profile speaker, and/or an event over 150 people that would fall outside of the day-to-day club programming) on high holidays (holidays that have work restrictions or personal limitations).

To determine which dates are considered high holidays or holy days, look at the main  calendar on CampusGroups. Any major religious holiday will be displayed on the top of the calendar with an asterisk next to the name.

All other holidays

Events can take place, though we caution event organizers of the holiday, and that some people might not be able to attend.

Check the Chaplain's Multifaith calendar on their website.

Other Considerations

Always consider several dates

It's best to have a backup plan.

See what other Clubs are doing before you plan

It may be of interest to see what other Clubs are doing; there's a chance for collaboration and co-hosting.

Inviting a speaker?

Get your space confirmed first! You need to have the speaker approved before reaching out.

Inviting an external organization?

You need to work with your CDO liaison before creating your event; additionally, approval from the Alumni Relations Office is required before to alumni.

Avoiding major dates, including:

  • Core classes & exam times
  • University holidays and recess days
  • Reunion weekends
  • Commencement

The last date to host events is always the last day of classes.

Reserving Event Space

Evans Hall Room Capacity from Smallest to Largest

Capacity

Room

35 Seated

4230 Attwood Classroom

36 Seated

2220 Jones Classroom

36 Seated

2230 Nooyi Classroom

36 Seated

4220 Gould Classroom

48 Seated

2210 Allison Classroom

48 Seated

4210 Isaacson Classroom

64 Seated

2430 Baker Classroom

64 Seated 4420 Swersey Classroom
75 Seated 4400 Lin Tech Classroom
83 Seated 2200 Blumetti Classroom
83 Seated 2420 Betts Classroom
83 Seated 4200 Qian & Yu Classroom
83 Seated 4420 Farr Classroom
85 Seated 2410 Bewkes Classroom
85 Seated 4410 Gambhir Classroom
96 Seated 2300 Beinecke Terrace
120 Seated 1400 Snyder Forum
129 Seated 2400 Class of 1980 Classroom
350 Seated 1300 Zhang Auditorium

Off-Campus Space

To use off-Campus space, Yale owned or private New Haven Business will require you to plan ahead. You should give yourself a lead time of 2-3 months in most cases, booking venue space well in advance.

Reminder: Any contracts you receive for such venues needs to be signed by the Business Office, not the individual students.

Prohibited Items in Evans Hall

Items that must be fixed to a wall or ceiling

Silly string

Tents

Bouncy houses

External cooking appliances

crock pots, grills, griddles, ovens, toasters, etc

Glue

Helium balloons

Candles/open flames

Animals

Other than registered service animals

Paint

Mechanical Bulls