Is my Club in a good place to host this?
Will this actually achieve the goals?
Is there a better way to reach your objectives?
Title of your event, and the Club hosting having given approval prior to applying.
Your preferred dates and spaces, understanding there is no guarantee until after the committee reviews.
Your conference theme, and initial agenda
The expected audience size, and which target audience(s) you are hoping for with your event.
A well-researched budget, showing initial draft on expenditure, AND how much sponsorship you're looking for.
A well-researched exploratory list of potential speakers and/or judges, and their details.
Applications for hosting in Academic Year 26/27 opens on March 9, 2026 and due by April 24, 2025 11:55 PM.
Applications submitted after this date will not be accepted.
Apply via this link.
As part of the application process, all Clubs wishing to host these events must attend the mandatory 1-hour training provided by AASL taking place April 14, 2026. At least two-organizers per event must attend.
If you do not attend, your application will not be considered.
If approved, you will be sent the Agreement Document, containing your tailored core deadlines and the responsibilities of the student team. It also contains all policies associated with events of this size.
You will be asked to accept, sign, and return by a given deadline.
Over the summer we'll send out the core deadline reminders to your Outlook calendar, including the Fall Planning Workshop.
