All student-run conferences must be hosted by an active club at SOM.
All student-run conferences must be funded by the host club's external funding source.
No Student Activity Fee funds can be used to fund any part of the conference.
No Yale SOM departments can fund any part of the conference.
All clubs must apply to host a student-run conference one year in advance. Conferences must be applied whether or not they are held on-campus.
This is to help ensure there is an even spread of dates and events taking place across the Yale SOM Academic Calendar.
Academic Affairs & Student Life oversee the application process, and work with conference organizers throughout the planning process.
Is my Club in a good place to host this?
Will this actually achieve the goals?
Is there a better way to reach your objectives?
Title of your event, and the Club hosting having given approval prior to applying.
Your preferred dates and spaces, understanding there is no guarantee until after the committee reviews.
Your conference theme, and initial agenda
The expected audience size, and which target audience(s) you are hoping for with your event.
A well-researched budget, showing initial draft on expenditure, AND how much sponsorship you're looking for.
A well-researched exploratory list of potential speakers and/or judges, and their details.
Applications for hosting in Academic Year 26/27 opens on March 9, 2026 and due by April 24, 2026 11:55 PM.
Applications submitted after this date will not be accepted.
Apply via this link. A sample application can be found here.
As part of the application process, all Clubs wishing to host these events must attend the mandatory 1-hour training provided by AASL taking place April 14, 2026. At least two-organizers per event must attend.
If you do not attend, your application will not be considered.
If approved, you will be sent the Agreement Document, containing your tailored core deadlines and the responsibilities of the student team. It also contains all policies associated with events of this size.
You will be asked to accept, sign, and return by a given deadline.
Over the summer we'll send out the core deadline reminders to your Outlook calendar, including the Fall Planning Workshop.
The Student Conferences Committee will convene once the application closes to review all submissions, and will make a determination based on the following considerations:
The SOM Events Team will help to review available dates in Evans Hall against the dates provided in each submission.
The SOM Events Team will help to review available space in Evans Hall against the needs of each submission.
The Committee will review current and prospective sources of sponsorship and club external funding against the proposed budget of the event.
The Committee will review the success of the event if it has taken place in years past.
The Committee will review the proposed theme and content of the submission, and how it may support the mission of Yale SOM's "Educating Leaders for Business & Society".
The Committee will review the application based on the overall quality of the submission, with consideration given to whether the proposal is thoughtful and well-developed.
