Hosting a Virtual Event

Guidelines and information on moving your event to a virtual platform

Steps to pivot from an in-person to virtual event

1

Email your speaker(s) to confirm ability to do virtual

Still submit the Speaker Request Form in CampusGroups
2

Email currently registered attendees on update

Provide zoom link if it is not already listed on your CampusGroups event location
3

Edit or create a existing/new CampusGroups event

You must still create a new CG event rather than editing an existing event and include the prefix "Virtual" or "via Zoom" in the title
4

Cancel any in-person services or vendors that were scheduled

SOM Events will automatically cancel your EMS room reservation

Host Features on Zoom
If able, hardwire your internet connection to reduce unstable WiFi
Test audio before meeting/webinar begins and minimize background noise
Provide clear expectations at the beginning of a webinar or meeting for all attendees, i.e. etiquette rules, agenda

Ideal for large audiences - similar to a lecture hall or auditorum
Great for events where attendees mainly listen: only the host and panelists can mute/unmute their own audio, and the host can unmute one or more attendees
Nonverbal feedback can only be through the raising hand function
Customize registration page