What did we cover?
~ Intro to the Student Conferences Committee
~ Deadlines and Communication Best Practices
~ Essential Building Blocks of Your Event & Resources
~ Next Steps
Access the PDF slide deck here.
All student-led conferences and case competitions must be hosted through an existing official SOM Club.
Learn about the committee of staff across SOM who support your endeavors to host a conference or case competition.
Strong Theme & Content
Sponsors
Speakers & Judges
Budget & Finances
Audience & Marketing
Catering
Room Setup & Logistics
Feedback and Analytics
Check in with us via SOMStudentConferences@yale.edu if you have any questions on these items.
If you want the dean to attend/participate in your event, secure this at least 3 to 6 months in advance (the Dean's schedule is very demanding and requires ample notice). Choose one person to liase with the Dean's Office regarding your event. If you would like the dean to open your event or make remarks during the event, you must supply the Dean's Office with concise talking points at least 2 weeks in advance in order to allow the Dean enough time to review them.
Gifts to Yale faculty and staff are not permitted (this is a University policy). Minimal tokens of appreciation (under $100 value) may be given to non-Yale affiliated speakers. SOM offers an assortment of branded merchandise, which is a great option for speaker gifts. If your club wishes to create a custom item to include a sponsor logo, the design must be reviewed and approved in advance by the Communications Office.
It is helpful to have a welcome packet for conference participants. Typically these include the conference agenda, list of speakers and their bios, nametags for registrants, notebook and pen, and if appropriate the list of participants.
Remember to thank all those who made your event possible, including sponsors, speakers, staff, student organizers, and faculty advisors. Thank you notes should be sent within one week of the event.